How It Works
AdSigner helps your organization create, manage, deploy, update, and measure professional email signatures at scale.
It works by collecting user data from different sources, generating branded HTML email signatures based on your design, campaigns, and rules, and deploying those signatures to the email clients.
The result is simple: every employee gets the right signature, with the right data, the right branding, and the right campaign message.
Data Sync
AdSigner
Signatures
Deploy
One platform for the full signature workflow
AdSigner connects five important parts of email signature management:
01.
Collect user data
AdSigner starts by collecting user data.
This data is used to create personalized email signatures for each user. A signature can include information such as name, job title, department, phone number, email address, office location, company name, social links, profile image, and custom fields.
AdSigner can collect data from multiple sources, either automatically or manually.This gives your organization the flexibility to use automatic sync, manual import, user-managed fields, custom workflows, or a combination of multiple sources.
Mix and match data sources
Employee data is often stored in more than one system.
AdSigner allows you to combine these sources into one employee profile used for signature generation. You can define which source has priority, so your company stays in control of data accuracy.
Automatic sources
Microsoft 365 - Microsoft Entra ID
Google Workspace - Google Directory
JSON endpoint
Custom integration
Custom API sources
Manual sources
Excel, CSV or JSON import
AdSigner Admin Console
User Hub updates
Automatic sources
Microsoft 365 - Microsoft Entra ID
Google Workspace - Google Directory
JSON endpoint
Custom integration
Custom API sources
Manual sources
Excel, CSV or JSON import
AdSigner Administrator Console
User Hub updates
02.
Generate branded HTML email signatures
After user data is collected, AdSigner generates professional HTML email signatures.The signatures are created from the design you define and the rules you set.
AdSigner automatically fills each signature with the correct user data. This means every signature is personal to the employee, but still fully aligned with your company brand.
Rule-Based signature creation
Not every employee needs the same signature.
AdSigner allows you to create rules that decide which signature, banner, disclaimer, or content should be used for each user.
Rules can be based on: department, team, user group, role, job title, location, region, company brand, language, legal entity, individual user, custom fields...
Signature elements you can include
Company logo
Brand colors
Contact details
Social media icons
Profile images
Legal disclaimers
Company logo
Brand colors
Contact details
Social media icons
Profile images
Legal disclaimers
03.
Deploy signatures to email clients
Once signatures are generated, AdSigner can deploy them to users and email clients using different deployment methods.
Your organization can choose automatic deployment, manual deployment, or a mixed approach..
This gives your company flexibility to support cloud email platforms, desktop email clients, hybrid environments, individual users, and custom systems.
Manual deployment
Microsoft 365 add-in installation
Gmail add-on installation
Agent installation on one computer
HTML copy and paste
Automatic deployment
Microsoft 365 and Outlook add-in
Google Workspace and Gmail add-on
AdSigner Agent for standalone Outlook
AdSigner Agent for Thunderbird
Custom deployment
Full API based integration
04.
Real-time updates and campaign scheduling
AdSigner hosts signature images, banners, and visual assets on AdSigner servers.
This means selected signature content can be updated without asking users to reinstall or redeploy the full signature. This allows marketing and brand teams to keep signatures fresh, campaign-ready, and consistent across the organization.
Hosted images for compact size
Because images are hosted instead of sent as attachments, email signatures can stay lighter in size and help reduce unnecessary storage in mailboxes.
Campaigns can also be scheduled in advance, so the right banner or message appears at the right time across selected users, teams, departments, or locations.
Real-time update
05.
Track and analyze performance
AdSigner helps you measure how email signature campaigns preform.
Because signature banners and assets can be hosted and managed through AdSigner, your company can track engagement and understand which campaigns create the best results. This turns employee email signatures into a measurable communication channel.
Your company can see which campaigns attract attention, which links drive engagement, and which messages create the best results.
Clicks
5,842
18% vs last 30 days
Views
125,284
21% vs last 30 days
Flexible by Design
AdSigner does not force your organization into one fixed workflow.
You can use automatic sync with manual deployment, manual import with automatic deployment, full automation, or a mixed setup that combines multiple data sources and deployment methods.
This makes AdSigner suitable for small teams, growing companies, large organizations, and complex enterprise environments.